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             BYLAWS
 ARTICLE

I

 NAME
 ARTICLE II  PURPOSE
 ARTICLE III  MEMBERSHIP
 ARTICLE IV  RIGHTS OF MEMBERSHIP
 ARTICLE V  DUES
 ARTICLE VI  OFFICERS
 ARTICLE VII  BOARD OF DIRECTORS
 ARTICLE VIII  GENERAL MEETINGS
 ARTICLE IX  SPECIAL INTEREST GROUPS (SIGs)
 ARTICLE X  COMMITTEES
 ARTICLE XI  QUORUM AND VOTING
 ARTICLE XII   OWNERSHIP
 ARTICLE XIII  CONFLICT OF INTEREST
 ARTICLE XIV  ELECTIONS
 ARTICLE XV  FINANCIAL MANAGEMENT
 ARTICLE XVI  AMENDMENTS
 ARTICLE XVII  VALIDITY
 ARTICLE XVIII  RATIFICATION OF BYLAWS
 ARTICLE XIX  PARLIAMENTARY CONDUCT

BYLAWS

MOHAWK VALLEY PERSONAL COMPUTER USER GROUP, INC.

ARTICLE I. NAME
 A. The name of this organization shall be MOHAWK VALLEY PERSONAL COMPUTER USER GROUP, INC., hereafter referred to as "MVPCUG."
 

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ARTICLE II. PURPOSE
 A.  The purposes of the MVPCUG are as follows:
 
 1. To benefit the community by providing a forum for PC users to exchange ideas, knowledge, and experience for the enrichment of all concerned.
 2. To provide an opportunity for all users of the PC to exchange ideas, knowledge and experience for the enrichment of all concerned.
 3. To provide an opportunity for both formal and informal education in computer applications, hardware and software technologies.
 4. To provide a medium of communication with other user groups.
 5. To provide an opportunity for the formation of computer special interest groups (SIGs).
 6. To provide a medium for the exchange of public domain software.
 

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ARTICLE III. MEMBERSHIP
 A. Membership in the MVPCUG shall not be denied to anyone based on race, creed, sex, religion, age, sexual orientation or national origin.
 B. Ownership of a PC is not a prerequisite for membership.
 C. A member in good standing shall be defined as an individual who has paid his/her current annual dues.
 D. Membership is reserved for individuals only; companies or corporations may join provided they appoint a single representative.
 

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ARTICLE IV. RIGHTS OF MEMBERSHIP
 A. Each member is entitled to a membership card which authorizes his/her participation in activities reserved to members of the MVPCUG.
 B. Each member is entitled access to all of the MVPCUG's publications.
 C. Each member is entitled to cast one vote in any election or MVPCUG activity that requires general membership approval.
 

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ARTICLE V. DUES
 A. Dues shall be collected annually from members.
 B. Annual dues will be proposed by the Board of Directors and approved by the general membership.
 C. The general membership must be notified of proposed changes in membership dues at least 28 days prior to the vote.
 D. Any MVPCUG member who has not paid his/her yearly dues after 60 days of their due date shall be removed from the general membership roster.
 E. Dues are non-refundable.
 

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ARTICLE VI. OFFICERS
 A.

Officers of the MVPCUG shall consist of the following positions:

 1. President
 2. Vice President
 3. Secretary
 4. Treasurer
 B. The term of office for all officers is one (1) year, with a maximum of three (3) consecutive terms in each office or until a successor is elected
 C.

The general responsibilities of the officers are as follows:

 1. Conduct day-to-day MVPCUG business.
 2. Preserve the assets of the MVPCUG.
 D.

The specific duties of the MVPCUG officers are as follows:

 1.

The President shall:

 a. Serve as chief executive officer of the MVPCUG.
 b. Be responsible for the general conduct of the MVPCUG
 c. Call and conduct Board of Directors meetings and other special meetings.
 d. Designate committees and appoint committee chairpersons as required.
 2.

The Vice President shall:

 a. Serve in place of the President in his/her absence.
 b. Serve as President for the remainder of the President's term if the office of the President is vacated.
 c. Oversee the activities of the special interest groups.
 3.

The Secretary shall:

 a. Maintain records of MVPCUG business.
 b. Document the activities of the Board of Directors.
 c. Ensure that a meeting place for the general meeting has been arranged.
 4.

The Treasurer shall:

 a. Maintain accurate financial records of the MVPCUG. Records shall include all original receipts and disbursements.
 b. Reimburse members for approved MVPCUG expenses and capital expenditures, by check only.
 c. Provide monthly a financial report at the general meeting and as directed by the Board of Directors.
 d. Maintain an up-to-date detailing of assets.
 e. Maintain a club roster and mailing list, and disperse membership changes to appropriate persons, as defined by the Board of Directors.
 f. Membership registry and financial records shall be available at all meetings.
 

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ARTICLE VII. BOARD OF DIRECTORS
 A. The Board of Directors consist of all elected officers of the MVPCUG and three (3) Directors at Large who are nominated by the current Board and elected by the general membership. The Board will take nominations from the general membership at any time prior to election.
 B. The Directors at Large shall serve for three (3) year terms; a term of office for a Director at Large shall be three (3) years, except for initial terms which will be staggered at one, two and three years.
 C.

The duties and responsibilities of the Board of Directors include the following:

 1. Propose an annual budget for the fiscal year, to be approved by the general membership. In the event of not having an approved budget in place, last year's budget will then be in operation until the new budget is passed.
 2. Authorize official statements, any oral or written communication, on behalf of the MVPCUG.
 3. Sponsor meetings or events in the name of the MVPCUG.
 4. Ensure the membership is informed of all regularly scheduled meetings
 5. Present to the general membership for prior approval any expenses exceeding allotment in the budget 
 6. Ensure that an audit, as defined by Robert's Rules of Order, of the MVPCUG records is conducted annually and reported to the general membership.
 7. Ensure that an annual inventory of the assets is ascertained prior to general elections.
 8. May call for a detailed inventory at any time.
 9. May call for a detailed financial report at any time.
 10. Recognize and approve the formation of special interest groups.
 11. Approve the President's appointments of committee chairpersons.
 12. Appoint persons to fill unexpired terms of elected positions when those positions become vacant, with the approval of four (4) Board members.
 13. Recommend Board members for removal from their elected positions, with the approval of five (5) Board members and ratified by the general membership. 
 D. Each member of the Board of Directors shall receive a copy of all important documents, passwords, and financial account information. Upon leaving office, the retiring officer/member shall turn over all of the above to the remaining Board of Directors.
 E.

The following guidelines shall apply to Board of Directors meetings:

 1. The Board of Directors shall meet monthly as needed but not less than nine times a year.
 2. All members of the Board of Directors will be notified of the time and place of Board meetings. 
 3. Special meetings may be held at the request of any four (4) members of the Board. Notification requirements remain in effect.
 4. The Board of Directors meetings are open to MVPCUG members in good standing. Individuals may be invited by Officers.
 

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ARTICLE VIII. GENERAL MEETINGS
 A. General Meetings will be held monthly September through June.
 B. Attendance at the general meetings is open to both members and nonmembers alike; attendance is open to the community at large.
 

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ARTICLE IX. SPECIAL INTEREST GROUPS (SIGs)
 A. Special interest groups (SIGs) are formed to support the purposes of the MVPCUG in a specific area of interest.
 B.

A SIG chairperson must be a member in good standing. Specific duties and responsibilities of the SIG chairperson include:

 1. Present the appropriate documentation to the Board of Directors to formally recognize the SIG.
 2. Present a report of the SIG activities to the SIG coordinator. 
 3. Coordinate vendors and presentations outside the MVPCUG, subject to approval by the Board of Directors.
 C.

A SIG becomes a recognized unit within the MVPCUG when all of the following takes place:

 1. A meeting is held to discuss the formation of the SIG. All interested parties are invited
 2.

The following documentation is presented to the Board of Directors:

 a.

A SIG charter, which includes:

 1) An outline of the purposes, interests and activities of the proposed SIG.
 2) Identification of the SIG chairperson, as elected by the proposed SIG members.
 3) Submission of a schedule to the SIG coordinator, with location, date and expected agendas where possible.
 b. A description of the SIG for the MVPCUG newsletter.
 

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ARTICLE X. COMMITTEES
 A. The President shall designate committees for short term projects.
 B. Subject to approval by the Board of Directors, the President shall appoint the committee chairperson
 C. The duties and responsibilities of the committees are defined by the President.
 

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ARTICLE XI. QUORUM AND VOTING
 A. A quorum of the Board of Directors shall consist of four (4) Board members.
 B. At any general meeting, 5% or more of the total membership in good standing shall constitute a quorum.
 C. Except where otherwise stated, a simple majority or quorum of members shall constitute approval of proposed action.
 D. Each member in good standing shall cast one (1) vote.
 E. Proxy voting can be accomplished by the proxy possessing the membership card.
 

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ARTICLE XII. OWNERSHIP
 A. Anything produced on behalf of the MVPCUG shall become the property of the MVPCUG upon adoption.
 

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ARTICLE XIII. CONFLICT OF INTEREST
 A. The terms of any financial agreement between the MVPCUG and a current member of the Board of Directors, or a person who has served on the Board of Directors within the year preceding the agreement, must be ratified by a majority of the Board of Directors and must be fully disclosed and approved by the general membership.
 

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A. General elections for officers and Directors at Large shall be held annually, in December or as soon as possible if meeting is cancelled
ARTICLE XIV. ELECTIONS
 B. The elected slate shall take office at the end of the meeting in which they are elected.
 C. Candidates for office shall be MVPCUG members in good standing.
 D. Elections shall be determined by a simple majority vote of a quorum of members.
 

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ARTICLE XV. FINANCIAL MANAGEMENT
 A. The MVPCUG shall be a Non-Profit organization according to Section 501 (c) (3) of the Internal Revenue Code and in Section 201 of the New York State Not-for-Profit Corporations Law as a Type B Corporation.
B. The organization shall, whenever possible, attempt to aid other Not-For-Profit Organizations in obtaining personal computer hardware, software, information and training.
 C. All MVPCUG activities that independently manage their finances shall provide the treasurer a monthly financial statement.
 D. Profits that accrue to the MVPCUG shall be deposited in the MVPCUG accounts.
 E. Any expenditures above $200.00 out of any budgeted fund must be approved by the general membership.
 F. An audit of the MVPCUG 's financial records shall be made annually by individuals designated by the Board of Directors.
 G. In the event of the dissolution of the MVPCUG, all assets shall be transferred in accordance with applicable US Code and New York State law.
 H. The MVPCUG fiscal calendar shall be from January to December, the same as the calendar year.
 

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ARTICLE XVI. AMENDMENTS
 A. A general or special meeting of the membership shall be called by the Board of Directors for the purpose of amending these Bylaws
 B. All members in good standing may cast one (1) vote on the proposed amendments.
 C. These Bylaws may only be amended by a 2/3 majority vote of a quorum of members.
 D. Notice of proposed amendments must be published to all general members at least 28 days prior to the vote.
 

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ARTICLE XVII. VALIDITY
 A. The invalidity of any part of these Bylaws shall not impair or otherwise affect in any manner the validity, enforceability, or intent of the balance of these Bylaws.
 

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ARTICLE XVIII. RATIFICATION OF BYLAWS
 A. A general meeting shall be called by the Board of Directors for the purpose of ratifying the MVPCUG Bylaws
 B. The proposed Bylaws shall be published to the MVPCUG general membership prior to the meeting designated immediately above.
 

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ARTICLE XIX. PARLIAMENTARY CONDUCT
 A. Unless otherwise specified, Robert's Rules of Order, Newly Revised, will govern the procedures and functions of MVPCUG.
 

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 Adopted:__January 6, 1998 ___  
   
Donna Gorrell   
 _________________________________________________President, MVPCUG  
 Joseph Madeira  
 _________________________________________________Secretary, MVPCUG  
 
 

 

Revised:__ January 4, 2005__  
Jerome Finklestein  

_________________________________________________President,
MVPCUG

 
Donna Gorrell  
_________________________________________________Secretary,
MVPCUG
 
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MVPCUG 2012
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